Administrative Assistant - Barcelona Barcelona

Descripción de la oferta

Duración de la oferta: hasta el 27/01/2021.

Funciones

Duties: As the sole Administrative Assistant assigned to the U.S. Consulate General in Barcelona, incumbent works in the Executive Office, reporting directly to the Consul General (CG). Performs a wide range of office and information management, protocol, and administrative support functions that assists the Principal Officer, and provides guidance to other section personnel and their supervising officers on proper protocols to follow in the conduct of diplomacy within the region of Catalonia and Aragon in Spain and the Principality of Andorra. Manages the Principal Officer´s schedule, drafts general and diplomatic correspondence in English, Catalan, and Spanish, and provides day-to-day guidance to the Principal Officer´s daytime and after-hours chauffeurs.

Requisitos

Qualifications and Evaluations:

Applicants must address each required qualification listed below with specific information supporting each item.  Failure to do so will result in a determination that the applicant is not qualified.

Education: High school diploma.   

Requirements:

Experience: A minimum of three years of administrative experience, customer service or event planning.     

Job Knowledge: Good knowledge of local customs, practices, and Barcelona institutions is essential. Good knowledge of correspondence procedures and familiarity with office procedures and machines. Good knowledge of Microsoft Office Suite (Access, Word, Outlook, Excel, PowerPoint, and SharePoint). 

Evaluations:

Language: Level 4 (fluent) of English, Spanish and Catalan, speaking/reading/writing. This will be tested.

Skills and abilities: Organizational, time management, and planning skills. Initiative and good judgement. Excellent interpersonal, communication, and customer service skills. Ability to use computer applications effectively. Ability to translate.