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Asisstant, Corporate Relations Madrid (Madrid)


  • Madrid
  •   Inscripción cerrada
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  • Experiencia

    Entre 1 y 3 años de experiencia

  • Salario

    Retribución sin especificar

  • Área - Puesto

    Educación, formación

    • Program Assistant
  • Categoría o nivel

    Técnico

  • Vacantes

    1

  • Inscritos

    29

Descripción de la oferta

Descripción de la oferta

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Funciones

This role gives support to the whole team at IE Corporate Relations by fulfilling office management duties for the department. He/she must enjoy helping others in resolving their queries and show resourcefulness to ensure seamless, timely and effective attention to administrative tasks as well as the streamlining of internal processes involved in the running of the department, agendas and miscellaneous day-to-day tasks. He/she must have great time-management and organizational skills to effectively prioritize and deliver on a wide variety of tasks. Travel management is also an important task, it includes travel preparation, coordination and expenses control. Discretion is a must as this person will deal with confidential information on a personal and departmental level. 

Key Action Areas: 

•	Manage and prioritize an active calendar of appointments, coordinating across multiple internal departments, companies and time zones, follow up on action items, videoconference coordination, room reservations, event organization when necessary, among others
•	Support to manage travel bookings, meetings, calls and logistics for the Corporate Relations leadership and IE Exponential Learning Executive President, as well as other team members and guest visitors as needed
•	Liaise with freelancers, control manager & accounts payable/receivable departments to process all invoices, travel expenses and cash advances
•	Act as point of contact for clients in case it is required by the Corporate Relations teams, preparing documents for provision to third parties and subsequent invoicing
•	Design and revise PowerPoint presentations as needed
•	Organize events hosted by the department, including mailing of invitations and subsequent follow up, venue reservations, catering, etc.
•	Act as the go-to-person for ad hoc administrative requirements.

Requisitos

Requirements: 

•	Bacherlor’s degree
•	Written and spoken proficiency in English and Spanish (English native will be desirable)
•	Outstanding organizational and time-management skills
•	Can-do attitude 
•	Solution-oriented: ability to work independently and in teams on a broad set of tasks. Proactivity is a must!
•	Ability to work in a multi-cultural context and interact with a wide variety of stakeholders and at different levels of the organization.
•	Proficient Microsoft user: Office Suite, Dynamics 365 Finance & Operations

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