Assistant - IE Foundation Madrid (Madrid)


  • Madrid (Madrid)
  • Hace 23 horas (Actualizada)
  • 73 inscritos

Jornada sin especificar - Contrato sin especificar - Retribución sin especificar - Entre 2 y 10 años de experiencia

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Descripción de la oferta

Descripción de la oferta

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Funciones

The Management team of IE Foundation is looking for an assistant. The Assistant will coordinate and carry out all administrative taks providing executive, administrative and development support to the team. The IE Foundation Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the IE Foundation.

Key Action Areas: 

•	Coordinate an active calendar of appointments for the IE Foundation (IEF) Vice President. Meeting coordination and contact tracking.
•	Organize meetings and events.
•	Organize trips for the Vice President and the Management team.
•	Maintain and organize files.
•	Responsible for front desk operations that include but are not limited to answering and managing calls.
•	Monitor and coordinate the preparation and signing of contracts with the Legal Office.
•	Coordinate  invoices and follow up on payments with the administration department.
•	Prepare presentations and materials needed for conferences and events.
•	Assist in mailbox management.
•	Provide administrative support to manage and improve cost control of the different Centers, Chairs, Observatories and Scholarships. 
•	Assist in translation of documentation. 
•	Prepare and manage national and international grants.
•	Organize the IE Foundation Board of Trustees (twice a year).

Requisitos

•	Bachelor´s Degree
•	Fluency in both English and Spanish, and good communication skills (verbal and written).
•	Previous experience in Executive or Personal Assistant roles would be highly valuable.
•	Proficiency in Microsoft Office (Word, Excel and PowerPoint)
•	Previous experience using Travex, Cytric AMEX travel, CRM will be an asset.
•	Availability from 9 a.m. to 2 p.m. and 4 p.m. to 7 p.m.
•	A track record of customer interface, excellent organization skills and a proactive attitude
  • Área

    Administración de Empresas

  • Categoría o nivel

    Mandos

  • Nº Vacantes

    1

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