Contract Administrator (French speaker) - PageGroup SSC Barcelona (Barcelona)

Descripción de la oferta

Duración de la oferta: hasta el 27/06/2023.

Funciones

Administrative tasks

The Middle Office Administrative tasks cover a wide range of activities, including:

 * Contract creation for Candidates (which includes gathering & vetting of necessary information - eg work permits)
 * Issuing contracts, having them signed and stored
 * Create and manage Purchase Orders for freelancers
 * Contract creation for Clients
 * Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so timesheets can be logged and accurate payroll/invoices created
 * Invoicing of Clients - this can include 

 * Uploading invoices onto Customer portals
 * Reconciliation of receivables to Customer Self-Billing

 * Generate reporting for business needs

Customer-service related tasks

Along the contract-life cycle there can be a number of interaction points with stakeholders:

 * Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion
 * Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office
 * Candidate onboarding to explain Timesheeting portals and payslip information
 * Answering Candidate questions
 * Attending to Client queries

Requisitos

 * Ideally prior experience of:
 * working in shared service center or administrative environment
 * working in HR Services, Accounts Payable and/or Billing Customer Service
 * collaborating effectively with international team/cross-team to deliver
 * Fluency in English is a must, as well as one other EU language. Spanish is a significant plus.
 * Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent
 * Excellent customer-focus & communication skills (written & verbal) 
 * Excellent organizational skills and ability to work under pressure & manage deadlines?
 * Ideally at ease with Excel
 * Ability to work independently, take initiatives, continuous improvement mindsetand eagerness to learn

Se ofrece

 * Experience in a very multinational environment (+40 nationalities in the SSC)
 * Competitive compensation and benefits package in Barcelona, various well-being activity options