Contract Administrator Management (Dutch speaker) - PageGroupSSC Barcelona (Barcelona)

Descripción de la oferta

Duración de la oferta: hasta el 26/04/2023.

Funciones

From creation of contracts for the Candidates through their onboarding, support on time-sheeting, payslips and invoicing to clients, the Middle Office will be a central place of contact for Candidates, Clients and our Sales teams.

Administrative tasks 

The Middle Office Administrative tasks cover a wide range of activities, including: 
 * Gathering & vetting of necessary information required for contract creation- eg work permits, certificates of competence etc) 
 * Create and manage Purchase Orders for Candidates own company 
 * Review of contracts created in the CRM system (Customer Relationship Management System) 
 * Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so timesheets can be logged and accurate invoices created and reconciled with incoming bills 
 * Invoicing of Clients - this can include 
 * Uploading invoices onto Customer portals 
 * Reconciliation of receivables to Candidate bills 
 * Generate reporting for business needs 
 * Attention to detail

Customer-service related tasks 

Along the contract-life cycle there can be a number of interaction points with stakeholders: 
 * Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion 
 * Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office 
 * Candidate onboarding to explain Timesheeting portals and payslip information 
 * Answering Candidate questions 
 * Attending to Client queries

Requisitos

Ideally prior experience of:  
 * Fluency in English and Dutch are a must
 * Previously worked in an administration position
 * Experience with invoicing and Contract Posting is a big plus but not essential 
 * Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent  
 * Excellent customer-focus & communication skills (written & verbal)   
 * Excellent organizational skills, flexibility and ability to work under pressure & manage deadlines?  
 * Ability to work independently, take initiatives, continuous improvement mindset  
 * Ideally at ease with Excel

Se ofrece

 * Experience in a very multinational environment (+40 nationalities in the SSC) 
 * Competitive compensation and benefits package in Barcelona, various well-being activity options