Contract Administrator Management (French speaker)-PageGroupSSC Barcelona (Barcelona)

Descripción de la oferta

Duración de la oferta: hasta el 27/06/2023.

Funciones

Looking for a French speaker for our hybrid office role in Barcelona city, Spain.

Administrative tasks

The Middle Office Administrative tasks cover a wide range of activities, including:
 * Gathering & vetting of necessary information required for contract creation- eg work permits, certificates of competence etc)
 * Create and manage Purchase Orders for Candidates own company
 * Review of contracts created in the CRM system (Customer Relationship Management System)
 * Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so time-sheets can be logged and accurate invoices created and reconciled with incoming bills
 * Invoicing of Clients - this can include
 * Uploading invoices onto Customer portals
 * Reconciliation of receivables to Candidate bills
 * Generate reporting for business needs
 * Attention to detail

Customer-service related tasks

Along the contract-life cycle there can be a number of interaction points with stakeholders:
 * Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion
 * Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office
 * Candidate onboarding to explain Timesheeting portals and payslip information
 * Answering Candidate questions
 * Attending to Client queries

Requisitos

Ideally prior experience of:
 * Fluency in English and French are a must
 * Knowledge of French labour law highly valued
 * Understanding of ¨code du travail¨
 * Previously worked in an administration position
 * Experience with invoicing and Contract Posting is a big plus but not essential
 * Excellent attention to detail and accuracy; ensures facts are correct, complete and consistent
 * Excellent customer-focus & communication skills
 * Excellent organizational skills, flexibility and ability to work under pressure & manage deadlines?
 * Ability to work independently, take initiatives, continuous improvement mindset
 * Ideally at ease with Excel

Se ofrece

 * Experience in a very multinational environment (+40 nationalities in the SSC)
 * Competitive compensation and benefits package in Barcelona, various well-being activity options