Coordinator Campus Life (Temporal) Madrid (Madrid)

Descripción de la oferta

Proceso de selección continuo.

Funciones

Campus Life is the department at IE University that transmits the institution’s values and spirit through community engagement. It is the platform for the intangible (values, school spirit, sense of belonging), as well as the tangible student experience projects that go beyond the classroom. We help maximize the student journey at IE by serving as the campus nexus, meaning we foster connections between staff, faculty, students, alumni, and external partners. The Campus Life team ensures that the entire community keeps the importance of being engaged top of mind, by seeking out cross-club and cross-program initiatives, and taking advantage of the incredibly broad network that IE has to offer. 

Working towards a one campus feel (between Segovia, María de Molina, and the Tower campuses) under the "own your experience” strategy for students: 

Making sure everyone feels a part of the IE community (there is something for everyone, no matter what their interests or passions might be beyond their academic pursuits) 

Each and every student has the possibility to build their own experience, and the power to shape their unique legacy/blueprint at IE 

IE not only allows students to create their learning journey, but also helps fuel their capacity to do so by providing them with endless resources (hence the importance of community engagement to provide them with the finest presentation of resources 

The primary function of the Campus Life Coordinator is the support in the day-to-day of student club activities and event planning management. In parallel, the Coordinator will have the chance to get involved with all other university projects that help achieve the larger Student Experience objectives. 

Key Action Areas: 

- Day-to-day Management and Representation of the Campus Life Team: 
  - Reporting to the Senior Associate Director of Campus Life. 
  - Working on project communications between all relevant actors of the IE community. 
  - Collaborating with the Program Management Teams, Talent & Careers, Global Market, Institutional Relations, Alumni, Marketing, Corporate Relations, and other departments at IE for the dissemination and organization of activities and events. 
  - Representing the Campus Life department at fairs, presentations, opening ceremonies and other activities where the presence of a representative of the department is requested. 
  - Seeking out sponsors and/or external partners for Campus Life, and Student Club activities at the Undergraduate level. 
  - Revision of protocols and guidebooks, by highlighting new best practices for internal and external purposes. This involves the creation of new templates for faster and easier frameworks for students and staff.  
  - Assisting with all logistics for events on the Tower campus in particular and coordinating with the IE Maintenance team accordingly.  
  - Revision of billing and budget items for clubs, initiatives and activities, with the support of the Student Advisors. 

- Event/initiatives Management: 
  - Planning and organizing department top flagship events: such as the IE Africa Day, Global Village Day, Mentorship programs, etc. (based on team’s internal planning distribution tasks for the contracted months). 
  - Revision and follow up on internal and external providers/sponsors for activities, speaker invitation letters, proposal decks, and all logistics surrounding these activities.  
  - Budgeting breakdown and reporting of line items for all projects involved in. 
  - Supporting on planning and implementation of new initiatives that foster IE spirit. 

- Student Initiatives: 
  - Coordinating the management of student clubs (supporting all Club Officers with the organization of their events and activities and potential participation in tournaments/other pertinent competitions)- specifically for the Professional, Community, and Sustainability club categories. This could be reviewed during your contract period depending on student needs. 
  - Connecting

Requisitos

Requirements:  

- Bilingual proficiency in English and Spanish is required. 
- Team player who enjoys working in a collaborative environment.  
- Strong project management capabilities, extremely organized and very detail-oriented. 
- International profile and experienced in working with other cultures. 
- Excellent customer service skills with proven ability to develop and maintain strong working relationships.  
- Problem-solving skills to quickly address concerns, queries and feedback in a constructive and action-oriented manner.  
- Great written and verbal communication skills. 
- Excellent networking abilities to interact with professionals ranging from junior to executive level profiles from diverse backgrounds.  
- Ability to work on multiple projects within the same timeframe and under tight deadlines. 
- Graphic design skills are desirable. 
- Flexibility in schedule (when events happen to be on weekends, evenings, etc.)