Department Assistant Madrid/Tokyo Madrid (Madrid)


  • Madrid (Madrid)
  • Hace 1 hora (Actualizada)
  • 36 inscritos

Jornada Completa - Contrato De duración determinada - Retribución sin especificar - Entre 3 y 5 años de experiencia

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Empresa

Grupo Alliance, S.A.

Alliance Group is looking for Department Assistant.
Descripción de la oferta

Descripción de la oferta

Duración de la oferta: hasta el 18/12/2019

Funciones

The Department Assistant is responsible for providing overall administrative support to the Engineering Team both in Madrid and Tokyo (5 months) . The ideal candidate is attentive to detail, proactive and has strong organizational, communication, and interpersonal skills. This position reports to the Heads of Engineering in coordination with the Administration coordinator of Engineering

Duties
Coordinate the collection of information and track project milestones and deadlines;
Be a point of reference within the department for company-wide procedures;
Process purchase orders and track department budget;
Process training requests and plan for resources if needed;
Coordinate travel arrangements and process expense reports;
Carry out the onboarding of new employees joining the team and provide information to colleagues relocating to Tokyo
Plan and manage temporary office in Tokyo
Coordinate a team of two people based in Tokyo
Proactively develop administrative processes to support the efficiency of the department as part of the Engineering Admin Team;
Organize and manage department information filing using Smartsheet, SharePoint, etc;
Collect information from third-party vendors and share via established system with the company key person;
Coordinate meetings, setting up meeting rooms, prepare agendas and meeting minutes;
General administration duties including photocopying, mailing, etc.
Answer general phone calls and organize mail/email by responding to information as directed;
Help in managing rosters, guidance, prioritizing tasks etc.;
Provide coverage to direct colleagues and help coordinate special events, as required;
Deal with issues and parties with the utmost professionalism and confidentiality;
Promote and contribute to a positive team atmosphere;
Other duties and tasks as assigned.

Requisitos

Experience
Degree or diploma from a recognized institution;
1 year of experience in a similar role;
Strong knowledge of Word, Outlook, Excel, and PowerPoint required;
Excellent verbal and written skills in English, additional language is a plus;
Capable of handling multiple projects simultaneously with tight timelines;
Able to work in high pressure situations;
Ability to work effectively in a team environment and collaboratively with other departments;
Ability to work independently without guidance and supervision;
Availability to relocate toTokyo for several months;
Project a positive and helpful attitude in answering questions and providing assistance.
Workplace and Environment

Position ideally starts in November 2019 and extends until November 2020.
Fast paced work environment;
International environment;
Workplace: Madrid/Tokyo
Full time shift work including evening and weekends in Tokyo

Se ofrece

Position ideally starts in November 2019 and extends until November 2020.
Fast paced work environment;
International environment;
Workplace: Madrid/Tokyo
Full time shift work including evening and weekends in Tokyo
  • Área

    Administrativos y secretariado

  • Categoría o nivel

    Empleados

  • Nº Vacantes

    1

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