Executive Assistant (Part-Time) Barcelona

Funciones

Important international company, consumer goods sector, is looking for an Executive Assistant (part-time) to provide management support (offices based in Barcelona).


Description

The Management Assistant will report directly to the CEO and will support the CFO:

 * Receive the VIP guests and visitors and support them during the visits.
 * Phone assistance, managing and filtering politely the calls according to the priorities given.
 * Arrange the corporate agenda on the basis of maximising the efficiency.
 * Manage the archive effectively. Support in the administration of documentation to the management (signatures, contracts management, others).
 * Elaboration and monitoring of the corporate projects map. Follow-up of concrete actions and projects and reporting to the management (progression, milestones, etc.).
 * Events arrangement and coordination, managing participants, protocols, reservations, catering, etc.
 * Arrange and attend meetings, arranging all the details and the preparation of the documentation required (initial documentation) and the writing of the corresponding minutes when required.
 * External communication: media management, preparation of press communications, management of the press office at a group level.
 * Internal communication: management of the email of corporate communications (messages, recipients), integrate and standardise the presentation of the internal communications (email signatures, corporate templates, etc.).
 * Create, maintain and develop the corporate presence in the social media, particularly in LinkedIn and other professional media.
 * Negotiation of fees, services and SLAs with the travel agencies and related events suppliers.
 * Coordination of the communications with the Consorcio.


Profile

* University degree.
 * Seasoned professional with proven experience ans Corporate Management Assistant.
 * Seniority in the position.
 * International work experience and work ethic.
 * High communication skills.
 * Full proficiency in Catalan, Spanish and English.
 * Dutch and French an asset.
 * High level in office automation: Microsoft Office (Powerpoint), Intranet, Sharepoint, Outlook, Teams.


Job Offer

* Permanent position.
 * Based in Barcelona.
 * Part-Time position.
 * Important international company reference in their sector.
 * 17.500 - 20.000 € (gross annual salary) - Part-Time salary.

Requisitos

University degree.
Seasoned professional with proven experience ans Corporate Management Assistant.
Full proficiency in Catalan, Spanish and English.
International work experience and work ethic.

• Área

  Administrativos y secretariado

• Categoría o nivel

  Técnicos

• Nº Vacantes

  1