Office Manager (6 months temporary) Barcelona (Barcelona)

Descripción de la oferta

Duración de la oferta: hasta el 06/09/2019.

Funciones

Your main tasks will include:

Serve as the point person for office manager duties including:
- Maintenance
- Mailing
- Supplies & stationery
- Equipment
- Bills
- Errands
- Shopping
Organize the office layout and order stationery and equipment
Welcome and provide general information and support to visitors: clients, candidates, etc.
Organize the maintenance of the office and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Partner with HR with benefits initiatives and implementation
Organize office operations and procedures
Schedule meetings and appointments, book meeting rooms if necessary
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time and invoices are presented to Accounting
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Partner with HR with the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware..)
Arrange events tickets and travelling for employees
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Assist other departments with administrative tasks if necessary, such as filing, copying, etc.

Requisitos

- Proven experience as an Office manager (at least 2 years), Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) and GSuite (Gmail, calendar and Drive).
- Hands on experience with office equipment (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills in both English and Spanish
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Approachable and professional with the ability to get on with people at all levels