Office Manager & Excutive Assistant en Madrid

Descripción de la oferta

Duración de la oferta: hasta el 20/06/2026.

Funciones

Perform front of house duties such a welcoming visitors and screening and directing phone calls.
Day-to-day running of the office, liaising with suppliers and service providers accordingly (order,receive, check invoices with actuals, manage cleaning company)
Proactive and extensive diary coordination
Travel management planning and coordination (multiple schedules and time zones),accommodation, transfers, door-to-door itineraries - primarily for one Partner and team members
Assist in the planning and preparation of meetings and video conferences
Traditional support and administrative duties, including expense processing (SAP Concur system),meeting and document preparation and any further ad-hoc requests.
Manage office and kitchen supplies, the meeting rooms and common areas to ensure all remain clean and organised
Organise / coordinate team and office events
Act as gate keeper, screening calls and meeting requests
Interactions across the Group, liaising with various teams and levels of seniority

Requisitos

Previous experience in a similar role
Service-oriented with a passion for providing high quality work
Professional can-do attitude with exceptional attention to detail
Excellent written and verbal communication skills, in both English and Spanish
Excellent organisational skills, planning and prioritisation

Se ofrece

Full time permanent role, 5 days per week, 40 hours
Competitive salary and benefits
Opportunity to work with colleagues in a diverse and inclusive working environment
9.00 - 18.00