Office Manager Madrid

Descripción de la oferta

Duración de la oferta: hasta el 28/04/2023.

Funciones

 * Provides high-level administrative support to the GM and/or other senior level site­ executive
 * Assists in the creation of documents, memos, reports, spreadsheets, and presentation material as needed, and requested, by department members and/or department head
 * Schedules, plans, coordinates meetings and teleconferences involving internal team members and external guests. This includes, but is not limited to conference room reservations and preparation, organization/distribution of meeting materials, arrangement of catering, etc.
 * Creates presentations for executive level, internal and external audiences using the basic and advanced functionality of Power Point.
 * Maintains office services by organizing office operations and procedures; maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
 * Liaises with property management on building maintenance issues.
 * Liaises with local/global IT support for new employees and current staff.
 * Attends select meetings including, but not limited to taking notes, recording, communicating and following up on meeting minutes and action items.
 * Participates in event coordination, as needed.
 * May be responsible for updating and maintaining customer data in data bases.
 * Management of customer orders in coordination with supply chain department
 * Contract´s management in coordination with legal department
 * Operational expenses management in collaboration with Corporate Finance Department
 * Performs other tasks and assignments as needed and specified by management.

Requisitos

 * Bachelor's degree is preferred.
 * Minimum of 3 years of related experience providing high-level administrative global organization e.g., commercial, clinical, regulatory operation in the pharmaceutical, biotechnology or related environment.
 * Demonstrated ability to manage multiple calendars accurately, efficiently and effectively, global travel itineraries and special projects.
 * Demonstrated proficiency using the advanced functionality of Microsoft Office (Power Point, Excel and Word).
 * Excellent verbal and written communication and skills.
 * Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
 * Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
 * Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.
 * Ability to handle confidential information with discretion.
 * Flexibility to work outside of core business hours when necessary.
 * Fluent in English (verbal and written) with ability to communicate effectively with colleagues outside of the local country in English.
 * Experience working in a small but fast growing, entrepreneurial environment.
 * Office-based position 3 days a week, 2 days working remotely.

Se ofrece

Temporary Contract (10 months)