Program Assistant, IE School of Global and Public Affairs Madrid (Madrid)

Descripción de la oferta

Proceso de selección continuo.

Funciones

The IE School of Global and Public Affairs is dedicated to teaching, researching and reflecting on world affairs. The mission of the School is to shape internationally oriented professionals for excellence, achievement, and leadership in an increasingly complex world. Our programs are taught in English and combine a multidisciplinary approach to professional education with the application of theory to practical issues in global affairs.
The Masters within the IE School of Global and Public Affairs concentrate on programs in international relations, development, public policy and trade.
The Program Assistant will join a team in the stage of the design and development of new programs. The ideal candidate will be proactive and energized working with a dynamic, constantly innovating department. The Program Assistant will provide administrative support to the daily operations of the Masters programs and be the front line to the students from over 20 different nationalities and passionate about sustainability, development, policy and society.
Main responsibilities:
• Support multicultural student body with daily queries and document requests
• Manage travel arrangements for visiting faculty.
• Support team with special projects and events.
• Organize and schedule appointments, as needed.
• Support in the preparation of reports.
• Support in management of program expenses and project budgets.
• Support the Associate Director with key administrative processes throughout the year related to internships, capstone projects, exchanges and final projects.
• Support the Associate Director with data entry pertaining to Scheduling.
Qualities and attributes:
• Ability to prioritize and manage several projects simultaneously while keeping tasks organized and on track.
• Polite and professional communication skills via phone, e-mail and in person.
• Ability to handle difficult situations with poise, understanding, and tact
• Attention to detail and problem solving skills.
• Strong desire to work in a multicultural environment.
• Strong interpersonal and organizational skills with the ability to multi-task

Requisitos

• Bachelor’s Degree, preferably within the field of political science, international relations or similar.
• Bilingual or advanced proficiency, in English and Spanish (written and oral).
• Prior experience in the educational sector or as an administrative assistant is a plus.
• Minimum of 2 years of professional experience.
• Proficiency in MS Office and videoconferencing platforms.
• Must possess a valid EU work permit.